SIR CHAPTER 169
EXECUTIVE BOARD MEETING MINUTES Date: 1/12/2021
Big SIR, Scott Barcus called the meeting to order at 9:37 am
Attending: Scott Barcus; Ed Dorn, Duane Evans; Jim Forden; Ted Fox;; Jim Hiney; Bob Large; Dan Lindstrom; Jackie Lovato;; Lee Nichols; Luis Rodriguez
CALL TO ORDER AND INTRODUCTION OF Guests: Duane’s wife, Charlene Evans
MINUTES OF PREVIOUS MEETING: MSC to approve
REPORTS:
Big SIR: 1) Scott Barcus reported that via ZOOM, he had attended yesterday’s Fireside Chat hosted by SIR State President, Stu Williams. Scott was impressed by the Mr. Williams presentation and was encouraged to hear that the resumption of golf was a priority. The agenda of the session can be accessed on the State SIR website. Further, a Leadership Summit is scheduled later this week. 2) Regarding Pardini’s current and future operation, Scott related that he had talked to, our current contact with Jane the restaurant, and she conveyed that the catering portion of Pardini’s (who provide our luncheon meals) continues to operate with the expectation that they might be able to resume on-site service on or before mid-June of this year. Discussion followed with the consensus that while we give good marks to Jim Pardini and his staff for their service to us, we need to from time-to-time seek feedback from our membership regarding their views in this regard. 3) Big SIR also reiterated the need to relieve Duane Evans of the duties of Treasurer. Duane has excellently served in this role for a number of years and is very much interested in having the visor and pocket protector assigned to him reissued to another diligent soul. Scott again urged the members of the Board to assist in seeking out able candidates for this post.
Little SIR: Our incoming member to the Board, Dan Lindstrum was welcomed by all. Wanting to properly fulfill his duties as Little SIR, Dan requested guidance from all re what should be done during this period of no luncheons in terms of recruiting and lining up speakers and other programs. As the out-going Little SIR, Scott advised that while currently there is a lesser need to focus on the immediate recruitment of presenters, it is important to give some attention to line up speakers or programs that might be available on-call to cover for the times when the scheduled program finds it necessary to back out at the last minute prior to a meeting.
Secretary: 1) In an effort to verify the current Roster, Jim Forden requested a quick listing of new members added and old members dropped over the past three months. Jim Hiney gave a listing of the new members and those lost were identified through discussion. 2) We still have been unable to obtain photos of the new members and Jim asked the group to help him with this. 3) Ted Fox stated that in his efforts to distribute the Newsletter has become keenly aware that there is a need to update member contact information. Discussion followed with a plan to send out to each member, a copy of the member’s Roster page, with a request that he correct any errors that may exist in the information that we have on file.
Treasurer: 1) Duane Evans presented the current Treasury Report which was discussed MSC (2 He then described in detail the accounting records prepared for audit and reported that within the accounts held for the two recent fund raising efforts, there was a yet a balance of $105 which the Board needed to authorize for payment to the intended recipients. MSC to so instruct the Treasurer.
Activities:
Ed Dorn: 1) Explained to the Board regarding the that the digital record keeping associated with golf had become a bit complex with 3 websites now involved in the staging of tournaments, recording of scores and handicap maintenance. 2) Announced that with the cancellation of luncheons, he had been unable to give out an important award. So on this occasion, he did give the award to Board Member, Bob Large for making a hole-in-one at a recent tournament!!
Scott: A member has raised the question as to whether there may be sufficient interest among the membership to start a Book Club. This group would select a title to read each period and convene to discuss the work and its significance.
Membership: Jim Hiney: No new applications pending.
Sunshine: Tony Anello continues to be receiving treatment. No other issues at this time.
OLD BUSINESS:
RE the Newsletter, Lee Nichols: While the development of our Newsletter is now for the most part complete, due to the suspension of activities, there is little content to publish. He proposed that for the present, we simplify our communications to the membership through a periodic letter from the Big SIR, or similar means. Discussion ensued regarding a need to continue to maintain contact with our members, with a consensus that our means of communication should be simplified.
NEW BUSINESS:
As recognized by our Treasurer and those who were involved in the recent fundraising campaign, we need to annually review and update the designee assignments on our bank account. Discussion followed with MSC to establish that a team of the Big SIR, Little SIR, Treasurer and Assistant Treasurer be so designated and updated in December of each year to reflect any changes in that have occurred among the incumbents of those positions.
AGENDA ITEMS FOR NEXT MTG; Any items on this month’s agenda, but due to time constraints not addressed will be included on the agenda for the meeting next month.
ADJOURNMENT: 11:17 am
RESPECTFULLY SUBMITTED: Jim Forden, Secretary